October 30, 2012 | by Christina Van
Cut down business travel expenses and keep more money in your pocket.
In 2011, business travelers spent nearly $249 billion on travel both within North America and internationally (Power of Travel, June 2012 Newsletter). Although that is an astronomical number, in the state of the economy, companies are trying to save costs in as many ways as possible. Business travel is one of those areas. Long gone are the days where companies have large travel expense accounts and send sales reps across the country without too much care for their expenditures. Everyone is saving money these days, and businesses are scouring their books for ways to cut costs.
Whether you manage a team across the country or have a small business with occasional travel, cutting costs on business travel can save you thousands. Here are a few ideas.
Plan ahead. If you have a couple of different trips to make within a short time, you can save money by booking the trips to happen at the same time. These days, individual one-way legs of a flight are sometimes even cheaper that round trip fares. So you can book your city-to-city flights on a one-way basis—saving yourself airfare.
Stay in a hotel that offers free breakfast and has a refrigerator. At our hotel, the BEST WESTERN PLUS Kelowna Hotel and Suites, we offer both of those amenities for our guests. Eating a large breakfast makes you less likely to want to buy snacks throughout the morning. Many business travelers take a trip to the local Wal-Mart or grocery store and stock up on a few snacks to keep in their room—saving money by not ordering room service or fast food when the late-night munchies set in.
Avoid luggage fees. Learning to pack wisely can help ensure you don’t have to pay for checked luggage, as has become common on so many flights. Our article on smart packing gives business travelers some ideas on how to save valuable suitcase space when traveling. Fitting all of your things into your carry-on luggage can save more than $100 on a round-trip flight.
Don’t be afraid of public transportation. Save money on rental cars by making use of public transportation. Many cities have more than adequate public transport to get you where you need to be. This takes a bit of pre-planning as it helps to look up routes and addresses before you leave, but can save hundreds of dollars in rental and gas.
Make a budget before you leave. For small-business owners or individuals traveling for business, plan ahead of time your limit for spending on food, hotel, entertainment, etc. Just as having a budget at home can help you save, making a business budget for your trip can help you stay within reasonable spending guidelines.
The award-winning BEST WESTERN PLUS Kelowna Hotel & Suites is known as a launch pad to the surrounding area’s 4 season outdoor playground in British Columbia, Canada. Winter sees world class skiing, and skating, while summer sun brings epic wine tours, golf, biking, and water sports. The Best Western is in the heart of beautiful Kelowna, BC and has 176 rooms and suites; plus conference center, mineral pool, spa and much more.