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Looking for Business Meeting Venues? Here are 5 Answers to Your Questions

December 06, 2017

Kelowna Business Meeting Venues

Has your boss tasked you to find a meeting room for your company’s next AGM or conference? Let us help by answering some of your most pressing questions about business meeting venues:

With a new year upon us, many Kelowna and Okanagan-based companies are coming to the end of the fiscal year, where the books are counted and added up. This clears the slate for new projections, budgets, and projects. Relating information, brainstorming, and getting your staff on board with training are all integral to the well being of any business.

If you’re looking for Kelowna business meeting venues to hold an AGM or conference, you need one that will suit your needs. Here are 5 answers to your questions:


1. How do I make sure my boss is happy with the conference space?

There are ways you can cover your bases and make sure your boss is happy with your choice of venue. Do your homework by reading reviews and testimonials from other companies and businesses that have previously booked the space for corporate events. Find out what the reservation entails first. Get a list of all costs and an estimated total for the booking. See what the cancellation policy is in case you need to change your plans.


2. How soon do I need to book a business conference room for an AGM?

If you and your boss have agreed on a date to hold your AGM, you should start booking your venue right away, as meeting space in Kelowna can fill up quickly. Look for meeting rooms for hire that are close to your place of business and/or are easy to find. Make sure they are close to transportation links and that the venue offers plenty of free parking spaces.


3. Will the room(s) be large enough?

Many companies have meeting rooms in their place of business, but often they are not large enough to fit your entire staff for a conference. In this case, booking Kelowna event venues able to accommodate everyone is imperative.

When looking for venues, make sure to ask

  • How many rooms are available?
  • How many seats can fit into one room?
  • How many washroom facilities are available?
  • Is there a podium or presenter’s area?


4. What’s included in the meeting space?

When looking to book a conference room, try to find meeting rooms in Kelowna that offers an event planner or planning team, who will act as your liaison and help you with all the finer details such as:

  • Catering and other food and beverage services
  • Seating arrangements and table set-up
  • Setting up or providing audio-visual equipment


5. How can the venue accommodate out-of-town staff?

A large corporation that has satellite offices around BC or western Canada is likely looking to hold a two or three-day convention in a central location, where meeting rooms, accommodation and food services are available all in one location. This is when hotel conference rooms make the best business meeting venues. Look for Kelowna hotel rooms that offer special corporate rates and all the amenities that will make your conference a success.


For more information, read 6 Tips for Picking Hotel Meeting Rooms & Conference Venues.


Looking for an ideal place to hold your AGM or conference? The Best Western Kelowna Hotel & Suites offers 5,911 square feet of centrally located event space, including naturally lit rooms, on-site audio/visual equipment, and food catering services. We also offer guest rooms for those needing accommodation. Let our Kelowna event planning team help you with all the details: 1-888-860-1212

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